Just as in a filing cabinet you do not want all your files to be in
the same Folder, so just dumping files on your computer into My
Documents is eventually going to turn into an unusable mess. Creating
Folders and sub-folders is a way to keep things orderly and tidy and
make retrieval easy.
In the example above, aup is a business that has to bill clients for
work done. In order to keep track of Bills sent and payment received,
there is a sub-folder to aup called 'Billing' and two further
sub-folders called 'Sent' and 'Payment received'. Just dumping all the
relevant documents into a Folder called aup would be very confusing.
Using sub-folders helps keep different categories of documents separate
and easy to find. The Billing sub-folder would not be used to save
anything into directly, documents would be saved into the one of the two
sub-folders off Billing.
What system you use and what you call the folders and sub-folders is
entirely up to you. The following is just another example of Folders and
sub-folders. The 'letters to Katie' folder might well contain no files,
all the files going into either the Sent or Received subfolders. However
if you are in the process of writing a letter you may want to save it in
'Letters to Katie' until it is sent and then move it to the 'Sent'
sub-folder. I will cover 'copying' and 'moving' files later.
Creating Folders and Subfolders
I am going to cover two methods for creating Folders and
Subfolders. The first method uses Windows Explorer, and the second uses
the 'Save' or 'Save as' box that comes up when you click 'File', 'Save'
or 'File', 'Save as' in any given program.
Using Windows Explorer.
Open Windows Explorer. If you do not yet have a Folder
called 'My documents', give one click with your left mouse button (left
click) on C: so that it is highlighted.
Click 'File' and in the pop-up menu move to the 'New'
option, you do not need to click it, a new menu will appear, on this
menu left click 'Folder'.
In the right window pane a new folder will appear with
the words 'New Folder' highlighted. You can now type the name of the new
folder, in this case, 'My Documents'. Click 'Return' or 'Enter' to
confirm your typing. If you inadvertently clicked somewhere else and the
Folder name is confirmed as 'New Folder', right click the folder and
To add further Folders and subfolders to 'My Documents',
highlight (select) the Folder or subfolder you want to add a new folder
to with a single left click of your mouse and click 'File', 'New',